BYLAWS 
 
 
 
 
Approved: November 2012
 
Amended July 1, 2015
 
Amended July 1, 2017
 
 
 
 
 
Table of Contents
 
 
 
 
In order to unite, in one organization, all persons in the State of California engaged or interested in Work Experience Education, Work-Based Learningprograms,and/or other Career Education programs; to encourage the development, promotion, and improvement of Work Experience Education and Work-Based Learning programs; to advance high standards of professional conduct in the field by means including: Professional Work-Based training, Teacher in-service, Work Permit Certification, approved by CDE, and other Professional Developments; to provide an organization through which members may speak out on matters of Public and Professional interest; to encourage creative research in the field; and to disseminate information, this organization has been established and for its governance these By-Laws have been adopted.
 

Section 1,   NAME

Established in 1965,this nonprofit organization shall be known as the California Association of Work Experience Educators, Incorporated (CAWEE) hereinafter referred to as the Association.
 

Section 2,   FISCAL YEAR

The fiscal year of the Association shall be from July 1 through June 30.
 

Section 3,   RULES OF ORDER

Robert’s Rules of Order, Latest Revised Edition, shall govern the proceedings of the Association meetings not otherwise specified herein. 

Section 4.   NOTICE OF MEETINGS

Notice of Executive Board meetings, Chapter Presidents Council meetings, General Business meetings, Special Business meetings and Conferences shall be distributed to the appropriate Association members and/or non-members according to the records maintained by the Association membership/mailing database or the respective Regional Representatives. 
 
Notices may be distributed through the Association Mailgram, electronic means, or the U.S. Postal Service at least thirty (30) calendar days prior to a meeting date. 
 

Section 5,   QUORUM AND VOTING

A quorum shall be a majority of the members entitled to vote who must be present in order to transact business unless otherwise specified herein. 
 
Action by a majority of the quorum present shall constitute a valid vote unless otherwise specified herein. 
 
Proxy and/or absentee voting shall not be permitted or accepted at any Association meeting or election unless otherwise specified herein. 
 
Voting may be through appropriate electronic means or the U.S. Postal Service
 

Section 6,   BALLOTS

Ballots shall be distributed to the voting members according to the records maintained in the official CAWEE membership database. 
Ballots may be distributed through appropriate electronic means or the U.S. Postal Service at least thirty (30) calendar days prior to the ballot return deadline.
Ballots shall not be opened nor counted prior to the scheduled date of ballot counting.
 

Section 7,   COMPENSATION AND REIMBURSEMENT

Effective July 1, 2015, elected Executive Board members hereinafter referred to as the E-Board shall receive no compensation for their services on the E-Board.  Upon approval by the E-Board, a designated member of the E-Board who performs consulting, trainingor advisory services that directly benefit the revenue of CAWEE, “reasonable compensation” of 10% of the net revenue can be paid to that member directly as an independent contractor under IRS guidelines.
 
Expenses may be reimbursed subject to the approved California Association of Work Experience Educators Expense Reimbursement Policy.
 

Section 8,   RULES OF CONSTRUCTION

As used in these By-Laws, the masculine, feminine or neuter gender and the singular or plural number shall each be deemed to include the others whenever the context so requires.
 

Section 9,   INDEMNIFICATION

To the fullest extent permitted by law, this corporation shall indemnify its officers, including members formerly occupying any such position, against all expenses, judgments, fines, settlements, and other amounts actually and reasonably incurred by them as they discharged the responsibilities of their offices. 
 

Section 1,   REGIONS

The Association shall consist of two (2) regions in the State of California: Northern and Southern. The regions shall be divided geographically to provide equitable representation and the most convenient access to regional and chapter meetings.
 

Section 2,   MODIFICATIONS; GEOGRAPHIC

Modification to the Northern / Southern boundary or chapter boundaries must be approved by the E-Board.

 

Section 1,   STRUCTURE

The organizational structure of the Association shall consist of: Members-at-Large; Chapters; Chapter Presidents Council; Executive Board; Business Advisory Council and Appointees.
 

Section 1,   ELIGIBILITY

A person is eligible for membership in the Association who is engaged in or interested in Education, Guidance, Work Permit Issuance/Certification, Professional Development Training, and/or Employment through Work Experience Education, Work-Based Learning programs and/or other Career Education programs.
 
Membership in the Association shall be on an annual basis from July 1 through June 30 of each year.
 
All members shall be required to adhere to Association By-Laws and policies as adopted by the E-Board.
 

Section 2,   CATEGORIES

There shall be five (5) categories of membership: Regular, Life/Honorary, Retired, Associate and Business/Industry.
 
RegularMembers (certificated): Educators who have responsibility for the Administration, Organization and/or operation of Work Experience Education, all Work-based Learning programs and/or other Career Education, and who have paid Professional Member annual dues to the Association. 
 
Life / HonoraryMembers: Educators who have paid the Life Membership dues to the Association or those who have served on the Association’s Executive Board as President for at least one (1) fiscal year.
 
Retired Members (certificated): Educators who have retired from Administration, Operation and/or Organization of Work Experience Education, Work-Based Learning programs and/or Career Education programs, and who have paid Retired Member annual dues to the Association.
 
Associate Members (non-certificated): Persons who are non-certificated and who have paid Associate Member annual dues to the Association. Educators who have responsibility for Administration, Organization and/or Operation of Work Experience Education, Work-Based Learning programs and/or Career Education programs
 
Business/Industry Members: Individuals in a company who are especially interested in Work Experience Education, Work-Based Learning programs and/or other Career Education programs, who have paid annual Business/Industry Member annual dues to the Association.
                                                                                                                                                            

Section 3,   RIGHTS AND PRIVILEGES

 
RegularMembers (certificated)shall be entitled to: Vote on all matters coming before the Association, General Business Meetings, Special Meetings, and any authorized meetings or ballots; hold any Association office; receive publications and communications.
 
All other privileges of membership established by the E-Board are subject to applicable rules and regulations.
 
Life membersshall be entitled to: All the rights and privileges of RegularMembers.
 
Retired membersshall be entitled to: All the rights and privileges of RegularMembers. 
 
Associate Membersshall be entitled to: The rights and privileges of RegularMembers except the right to vote and hold elective office. 
 
Business/Industry Membersshall be entitled to: The rights and privileges of RegularMembers except the right to vote and hold elective office. 
 

Section 4,   DUES

A “member-in-good-standing” has paidmembership dues for the current school year and iseligible to vote in the Association’s regional, state, or special elections.
Annual membership dues must be paid to the E-Board approved Entity.
 
Annual membership dues shall be determined by the E-Board and enacted subsequent to approval by the Chapter Presidents Councils hereinafter referred to as the Presidents Council.
RegularMembers: Full membership dues
 
Retired Members: One-half (1/2) the RegularMembership dues.
 
Associate Members: One-half (1/2) the RegularMembership dues.
 
Business/Industry/LifeMembers: Full membership dues.
 

Section 1,   STATUS

Chapters may be established, merged, or dissolved by written application to and action of the E-Board. 
 

Section 2,   CHAPTER MEETINGS

Chapter meetings shall be held at any given date, time, or place chosen by the local chapters.
 
 

Section 3,   MEMBERS AND OFFICERS

Members of local chapters must be “members-in-good standing” of the Association.
 
Officers of local chapters must be voting members of the Association: Regular,Retired and Life/Honary members.
 
Notification of elected chapter officers shall be submitted to the respective Regional Representatives by the beginning of the fiscal year and updated as needed.
 

Section 4,     CHAPTER REIMBURSEMENT

Chapters shall receive a reimbursement each fiscal year for each chapter “member-in-good-standing”. 
 
The amount of the reimbursement shall be determined by the E-Board. 
                                                                                                                                                    
A chapter may elect to return such funds to the Association by written notice of the Chapter President to the E-Board. Such action shall be automatically renewed each year until such time as the Chapter President rescinds such action by written notice to the E-Board.
 

Section 1,   MEMBERSHIP

The Presidents’ Council shall be composed of the President of each Chapter in the respective region(s)and shall be called as deemed necessary.
 
In the case that a Chapter President cannot attend a Presidents’ Council meeting a voting member of the Regional Chapter may be named as Designee to act in place of the Chapter President by written authorization from the Regional Chapter President.
 

Section 2,   QUORUM AND VOTING

Chapter Presidents or Designees present shall constitute a quorum at a Presidents’ Council Meeting. 
 
Each chapter shall be entitled to one (1) vote on matters coming before the Presidents Council.

Section 3,   DUTIES AND RESPONSIBILITIES

Items of business transacted at a Presidents’ Council meeting shall not be binding upon the Association unless specified herein. Recommendations shall be provided to the chapters, the Association standing committees, and the E-Board. 
 
Each Presidents’ Council is responsible for filling a vacancy in the office of its respective Regional Representative as prescribed in Article VII, Section 11.
 

Section 4,   MEETINGS

Each Presidents’ Council shall meet at Association conferences at a date, time, and place specified by the E-Board. 
 
Additional Presidents Council meetings may be held at any given date, time, or place specified by a majority of the Chapter Presidents in the region or as requested by action of the E-Board. 
 

Section 1,   POWERS

Except as otherwise provided by the Articles of Incorporationor these By-Laws, the powers of the Association shall be exercised, its property shall be controlled, and its affairs shall be conducted by the elected members of the E-Board.
 

Section 2,   COMPOSITION

Voting members of the elected E-Board shall consist of seven (7) officers of the Association: President, President-Elect, Most Immediate Past-President, two (2) Southern Regional Representatives and two (2) Northern Regional Representatives (hereinafter referred to as Representatives).  Only on the occasion of a tie vote will the President vote at an E-board and Association meeting unless otherwise specified herein.
 

Section 3,   MEETINGS

The E-Board shall meet at each of the Association conferences on a date, time and place set by the
E-board. Additional meetings of the E-Board may be called at any given time by the President or by a majority of the voting members of the E-Board.
 

Section 4,   QUORUM AND VOTING

A majority of the voting members of the E-Board shall constitute a quorum.
Each elected member shall be entitled to one (1) vote on all matters coming before the E-Board.        
                                                                                                                                                            
In order to vote, an E-Board member must be present or vote by email with their verified email address.  There shall be no voting by proxy.
 

Section 5,   ELIGIBILITY

Candidates for an elected position on the E-Board must have been a member of the Association for at least one (1) full fiscal year and be in at least their second year of membership. Eligibility is based on consecutive years of membership
 
Candidates for an E-Board position must be Regular, Life, or Retired members of the Association.   Candidates must be a current “member in good standings”.
President-Elect: Candidates must have served at least one (1) year in a voting position on the E-Board OR  at least one (1) year as President of a local chapter. The years of service need not be immediately prior to candidacy.
 
Regional Representative: Candidates must be voting members in their respective regions. 
 
Candidates for the offices of President-Elect and Representative shall submit declarations of candidacy as prescribed in Article XI, Section 2.
 

Section 6,   TERMS OF OFFICE

The President, President-Elect, and most Immediate Past-President (hereinafter referred to as Past-President) shall take office on July 1 and serve in the designated capacity for two (2) years coinciding with the fiscal year of the Association. 
 
The President-Elect automatically succeeds to the Presidency following the two (2) years in office as President-Elect.
The elected Northern and Southern Representatives shall take office on July 1 and shall be elected as their terms expire for a two (2) year period in order to keep a rotation of one (1) new representative from each region. 
 
No person shall hold more than one (1) elected position on the E-Board at the same time. 
 
No officer shall be elected to the same office for more than two (2) consecutive terms.
 

Section 7,   VACANCY

A vacancy or vacancies on the E-Board shall exist on the occurrence of the following: 
Failure to attend two (2) or more E-Board meetings within a fiscal year and a majority vote of the E-Board; 
·      The death or resignation of any E-Board member;
·      Three-quarter (3/4) vote of the voting members of the E-Board, including the President; 
·      The declaration by resolution of the E-Board of a vacancy in the office of a member who has been declared of unsound mind by an order of court or convicted of a felony.
 

Section 8,   RESIGNATION

Any elected E-Board member may resign by giving written notice to the President of the Association. 
 
Personal delivery, electronic means, or U.S. Postal Service may deliver such notice. 
 
A resignation shall take effect immediately on the date of the receipt of such notice. The President shall acknowledge a notification of resignation immediately upon its receipt. Such acknowledgement shall be in writing with a copy sent to all elected E-Board members.
 

Section 9,   REMOVAL

Elected officers may be removed from office by a petition to the E-Board.
 
The petition must contain verified signatures of at least ten percent (10%) of the number of members voting in the last election for that office. 
 
Verification of signatures is the responsibility of the Past-President as prescribed in Article VIII, Section 3. 
Verification of signatures must be completed in no more than fourteen (14) calendar days after official receipt of the petition by the E-Board.
 

Section 10,          VOTING

A special recall vote shall be held within thirty (30) calendar days after the E-Board verification and acceptance of the petition.
 
Voting shall take place by U.S. Postal Service or other method that would allow for a secret ballot and meet the requirements of this Article.
                                                                                                                                                            
Completed ballots must be returned and received by the Past-President no later than thirty (30) calendar days after ballot distribution.
Votes shall be tabulated by the Past-President and a President’s designee from the general membership with approval of the E-Board. 
 
A majority of the ballots cast constitutes the decision. 
 

Section 11,FILLING A VACANCY

A vacancy in the office of President shall be filled by the President-Elect for the remaining portion of the unexpired term. 
 
A vacancy in the office of President-Elect shall be filled by a majority voteof the E-Board. The person so elected shall serve for the remaining portion of the unexpired term.
 
A vacancy in the office of Representative shall be filled by a majority vote of the Executive Board. The person so elected shall serve for the remaining portion of the unexpired term. 
 
Such vote may be at an Executive Boardmeeting, through electronic means, or U.S. Postal Service.
 
The duties prescribed herein may be re-assigned as approved by a majority voteof the E-Board.
 

Section 1,   PRESIDENT

The President is the Chief Executive Officer of the Association and subject to the control of the By-Laws and the E-Board shall have all the power and authority normally accorded to an Association President. 
 
The President shall be responsible for the following duties:
  • Preside at all meetings of the E-Board and other Association meetings unless absent or otherwise specified herein. 
 
  • Implement policy, business, and legal affairs as promulgated by the E-Board.
 
  • Vote at E-Board and Association meetings only on the occasion of a tie vote unless otherwise specified herein. 
 
  • Be Principal Signatory on all checks, documents and contracts as directed by the E-Board.
  • Prepare the annual budget of the Association for approval by the E-Board at the first meeting of the fiscal year. 
 
  • Prepare a budget for the operational and clerical expenses to fulfill the duties as President.
 
  • Establish a mailing address for the Association. 
 
  • Call meetings of the Association and/or E-Board at such times as are necessary or when requested to do so by a majority of voting members of the E-Board
 
  • Issue any and all Association property to the appropriate E-Board members. 
 
  • Appoint non-voting members to the E-Board as described in Article IX. Such appointments shall be subject to ratification by the E-Board. 
 
  • Appoint such other committees and the chairpersons thereof, unless otherwise provided herein, which are deemed necessary to aid in administering the Associations affairs or in implementing E-Board policy.  Such actions shall be subject to ratification by the E-Board 
 
  • Serve as ex-officio member of all committees of the Association.
 
  • Present an Annual Report at the General Membership Meeting. Such report to include, but not be limited to, the activities of the Association during the fiscal year, results of annual elections, introduction of elected E-Board members, and the financial condition of the Association.
 
  • Have the authority to spend up to one hundred dollars ($100.00) for contingencies, renewable by majority vote of the E-Board. 
 
  • Give notice of all meetings of the E-Board, General Business Meetings, or Special Meetings 
 
  • Represent the Association. 
 
  • Assume any other duties assigned by the E-Board and perform all duties necessary and incumbent upon and in accordance with the office.
 

Section 2,   PRESIDENT-ELECT

The President-Elect shall act for the President in case of the President’s absence or disability and, when so acting, shall have all the powers of, and be subject to all the restrictions upon, the President. 
 
The President-Elect shall be responsible for the following duties:
  • Serve as a voting member of the E-Board. 
 
  • Submit to the President a budget for the operational and clerical expenses to fulfill the duties as President-Elect. 
 
  • Keep a full and complete record of all E-Board members: elected, appointed and contracted.
 
  • Maintain the E-Board Policy and Procedures Handbook.
  • Overseethe activities of the non-voting appointed members of the E-Board and serve as liaison with the E-Board. 
 
  • Prepare and distribute minutes of meetings. May distribute minutes through the Association Mailgram, other electronic means, CAWEE website, or U.S. Postal Service within two weeksof such meetings. 
 
  • Give notice of meetings of the E-Board, General Business Meetings, or Special Meetings. 
 
  • Carry on the correspondence of the Association as directed by the E-Board and/or President.
  • Retain all ballots for a period of two (2) years beginning with the fiscal year in which elected E-Board members start their terms of office. 
 
  • Assume any other duties assigned by the E-Board and perform all duties necessary and incumbent upon and in accordance with the office. 

 

Section 3,   MOST IMMEDIATE PAST-PRESIDENT

The Past-President shall act as President in case of the absence or disability of the President and President-Elect and, when so acting, shall have all the powers and be subject to all the restrictions upon the President.
 
The Past-President shall be responsible for the following duties:
  • Serve as a voting member of the E-Board.
 
  • Submit to the President a budget for the operational and clerical expenses to fulfill the duties as Immediate Past President.
 
  • Maintain a computerized database of membership records and perform all related duties of providing membership lists, address labels, membership cards/certificates, and membership applications. 
 
  • Maintain records, archives, and inventory of permanent records, historical documents, and materials pertaining to the Association to include but not be limited to the Association’s By-Laws, Minutes, Contracts, Insurance Policies, Records of Assets, and Financial Reports.
 
  • Receive declarations of candidacy for President-Elect and Regional Representatives.
 
  • Prepare and mail ballots as authorized by the E-Board and prescribed in Articles XI and XII. 
 
  • Collect and tabulate all election ballots and report the results to the E-Board and membership as prescribed in Article XI.
 
  • Give all ballots to the President-Elect after tabulation to be kept for two (2) years. 
 
  • Verify signatures on any petitions presented to the E-Board. 
 
  • Serve as Parliamentarian at all E-Board and Association meetings.
 
  • Assume any other duties assigned by the E-Board and perform all duties necessary and incumbent upon and in accordance with the office. 
 

Section 4,   REGIONAL REPRESENTATIVES

Each region is entitled to two (2) Representatives elected by and from the general membership of each respective region. 
 
Each Representative shall be responsible for the following duties:
  • Serve as a voting member of the E-Board. Voting by newly-elected E-Board members shall begin at the start of the Annual Strategic Planning session for the upcoming CAWEE E-Board term.
 
  • Submit to the President a budget for the operational and clerical expenses to fulfill the duties as Regional Representative.
 
  • Submit quarterly reports and other newsworthy items as they occur to the webmaster.
 
  • Contact local chapters in the respective region to obtain and maintain records. Acquire all names and contact information of officers in local chapters within each region of representation.
 
  • Act as liaison between the Chapter Presidents and the E-Board. 
 
  • Act as Co-Chairperson of the Presidents Council in each of the respective regions. 
 
  • Prepare the agenda for the respective Presidents Council meetings. 
 
  • Prepare and distribute minutes of Presidents Council meetings. May distribute minutes to respective Chapter Presidents and the E-Board through the Association Mailgram, electronic means, CAWEE website or the U.S. Postal Service. 
 
  • Encourage the development and participation of local/regional chapters of the Association. 
 
  • Work with regional chapter members to facilitate chapter meetings, development of chapter meeting agendas, and increasing and maintaining chapter membership. 
 
  • Assume any other duties assigned by the E-Board and perform all duties necessary and incumbent upon and in accordance with the office. 
 

Section 1,   APPOINTEES

Non-voting, appointed members of the E-Board may include, but not be limited to chairpersons of Standing Committees and Representatives of: California Department of Education; Labor, Business/Industry; Business Advisory Council; Chancellors’ Office; California Community Colleges; and/or other positions as appointed by the President and approved by the E-Board.
 

Section 2,   DUTIES

Each Representative shall be responsible for the following duties:
  • Serve as a non-voting, advisory member of the E-Board.
 
  • Act as liaison between respective organizations or committees and the E-Board. 
  • Submit to the President a budget for the operational and clerical expenses to fulfill duties as described herein or assigned by the E-Board.
 
  • Report to the E-Board or E-Board liaison as directed by the E-Board. 
 
  • Attend E-Board, General Business, or Special Meetings as requested by the E-Board. 
 
  • Present reports or conduct workshops at conferences as requested by the E-Board. 
 
  • Carry out such functions and perform all duties necessary and in accordance with the appointment and assume duties assigned by the E-Board. 
 

Section 3,   TERM OF OFFICE

Acting member of the E-Board for one (1) fiscal year.
 
May be reappointed without term limit.
                                                                                                                                                            
 

Section 4,   RESIGNATION

Except as provided herein, any appointed Board member may resign by giving written notice to the President of the Association.
 
Personal delivery, electronic means, or U.S. Postal Service may deliver notice. 
 
The resignation shall take effect on the date of the receipt of such notice. 
 
The President shall acknowledge a notification of resignation immediately upon its receipt. Such acknowledgement shall be in writing with a copy sent to all elected E-Board members.
 

Section 5,   STANDING COMMITTEES

The Standing Committees of the Association may include but not be limited to: Conference, Finance, Legislation, Membership, Public Relations/Communications, Program Standards, and Technical/Web Site. 
Any member in good standing may serve as a committee member or chairperson.
 
Each committee shall maintain records of the minutes of its meetings.
 
Committee meetings shall be subject to call by the respective committee chairpersons or by action of the E-Board. 
 
Conference Committee
As determined by the E-Board, the Conference Committee or the contracted Conference Planner shall be responsible for, but not limited to, the following duties:
 
Make recommendations to the E-Board relative to all considerations for the development and implementation of the Fall and Spring conferences.
 
Finance Committee
As determined by the E-Board, the Finance Committee or the President and the contracted financial person, shall be responsible for, but not limited to, the following duties:
 
  • Assist the President in the preparation of an annual budget. 
 
  • Prepare all financial reports. 
  • Prepare disbursements of approved obligations of the Association upon receipt of invoice.
 
  • Maintain all financial records and perform all banking responsibilities.
 
  • Monitor the Association bank accounts and report the financial condition of the Association at each meeting of the E-Board and to the President upon request.
 
  • Establish a mailing address for financial responsibilities of the Association.
 
  • Prepare, maintain, and submit all necessary tax records and forms. 
 
  • Prepare all financial and other material for an outside audit.
 
Legislative Committee
  • Act as liaison between the Legislative Advocate and the E-Board and Association members. 
 
  • Make recommendations for action to the E-Board relative to proposed legislation.
 
  • Keep the Association aware of current issues and events on a local and national level as it relates to Work-based learning programs, work permits, and labor laws.
 
  • Report the Governor’s reports to the E-Board
 
  • Submit articles for the Mailgram to the webmaster, at a minimum, quarterly basis 
 
Membership Committee
  • Prepare and carry out membership enrollment and membership retention programs.
 
  • Maintain a current official list of members of the Association.
 
  • Develop and maintain all Association membership forms and disseminate the information therein as appropriate.
 
Public Relations/Communications Committee
  • Publish and distribute the Mailgram as directed by the E-Board. 
 
  • Review and if necessary revise the Association brochure on an annual basis. 
 
  • Conduct all public relations for the Association and take charge of its publicity through public media. 
 
  • Serve as the clearinghouse for public relations activities by other persons, committees, and/or Association affiliates unless otherwise specified herein. 
Program Standards Committee
  • Arrange for timely review of Statewide Curriculum Standards. 
 
  • Review the forms and content of the Work Experience Education District Plan Application and the Categorical Program Monitoring (CPM)document.
 
  • Maintain, review, and distribute technical assistance packets as required.
 
Technical/Webmaster/Web Site Committee
As determined by the E-Board, the Webmaster and/or the President and the contracted Webmaster, shall be responsible for, but not limited to, the following duties:
  • Maintain the Association website.
 
  • Post information on the site as directed only by action of the E-Board.
 
  • Conduct electronic meeting notification, posting of ballots, or voting as directed only by action of the E-Board.
 

Section 6, AD HOC COMMITTEES

Ad hoc committees shall be appointed at the discretion of the President with E-Board approval.
 

Section 1,   CONFERENCES

There will be two (2) conferences of the Association, a Fall Conference and a Spring Conference.
 
One conference shall be in the northern region and one in the southern region, with the dates, site, budget and program to be approved by the E-Board.
 

Section 2,   GENERAL BUSINESS MEETINGS

There shall be an annual General Business Meeting in every Association fiscal year.
 
The voting members present at General Business Meetings at each conference shall be empowered to take action on items on the agenda.
 
Business transacted at General Business Meetings shall not be binding upon the Association unless validated by an official ballot to the voting membership.
 

Section 3,   SPECIAL MEETINGS

Special meetings are held under the following conditions:
  •  written request of twenty-five percent (25%) of the voting members,
  •  a majority of the voting members of the E-Board, or 
  •  the President of the Association. 
 
The voting members present at a Special Meeting shall be empowered to take action on items on the agenda.
 
Business transacted at a Special Meeting shall not be binding upon the Association unless validated by an official ballot to the voting membership.
 

Section 1,   VOTING

Election of Association E-Board officers shall be held annually.A majority vote of the ballots cast by voting members shall constitute the election of the President-Elect and Regional Representatives. 
                                                                                                                                                            

Section 2,   CANDIDACY

No later than March 25each candidate for the office of President-Elect and Regional Representative shall submit a declaration of candidacy to the Past-President for eligibility screening. 
 
The form and format of the declaration of candidacy shall be specified and approved by the E-Board. 
 
All candidates shall agree to attend the Strategic Planning session(s) prior to the following school year if elected, when submitting an application of Candidacy for the office of President-Elect and Regional Representative. 
 

Section 3,   BALLOTS AND VOTING

Ballots for election of President-Elect and Regional Representatives shall be prepared and distributed to voting members by the Past-President. 
 
The form and format of the ballot shall be specified and approved by the E-Board and shallinclude, but not be limited to
  • the open E-Board offices for that members region
  • criteria for eligibility
  • each candidate’s declaration of candidacy 
  • the date by which the ballot must be returned to the Past-President
 
Voting for the elective offices shall take place by a method that would allow for a secret ballot and meet the requirements of this Article. 
 
Ballots shall be distributed to all voting members no later than April 1 of the current election year.
 
Completed secret ballots must be returned and received by the Past-President no later than April 30 of the current election year. 
 
No ballot shall be opened or counted prior to April 30 of the current election year. 
 
Ballots shall be counted and the results tabulated no later than May 5 of the current election year. 
 
Votes shall be tabulated by the Past-President and a President’s designee from the general membership with approval of the E-Board. 
 
Newly elected officers will be notified prior to releasing the election results to the general membership. 
 

Section 4, TIE VOTES

In the event of a tie vote, a run-off election shall be held within fourteen (14) calendar days of vote tabulation and notification to the President of a tie vote. 
 
Votes must be received and tabulated by the Past-President and the President’s designee no later than May 20and final results released to the elected officer and the general membership no later than May 21.
 

Section 5, DATES

The dates provided for in this Article may be adjusted by a majority vote of the E-Board.
 

Section 1,   PROPOSAL

The E-Board may initiate a proposed amendment by a majorityvote.
 
A member may submit a proposed amendment to the E-Board for inclusion on a ballot.
 
Any voting member may submit a proposed amendment, in writing, to the Northern and Southern Regional representative.
 
The proposed amendment shall be included on the agenda and presented in writing at the next scheduled E-Board meeting.
 

Section 2,   BALLOTS AND VOTING

Ballots shall present any arguments in favor of or opposed to the proposed amendment. The form and format of such ballots shall be specified by the E-Board.              
 
The E-Board will take a position on the amendment and make a recommendation at the time the amendment is submitted to the membership for a vote. 
 
Ballots shall be prepared by the Past-President and distributed to all voting members within thirty (30) calendar days after the requirements of this article have been fulfilled.
 
Voting shall take place by a method that would allow for a secret ballot and meet the requirements of this Article. 
 
Completed secret ballots must be returned to and received by the Past-President within thirty (30) calendar days of the date of the ballot distribution.
 
Votes shall be tabulated by the Past-President and a President’s designee from the general membership with approval of the E-Board. No ballot shall be opened or counted prior to the scheduled date of ballot counting. 
 

Section 3,   EFFECTIVE DATE

Proposed amendments become effective after E-Board verification of an affirmative majority vote of the ballots cast. The E-Board shall publicize and implement the results. 
 
Affiliation with related educational organizations shall be by majorityvote of the E-Board. 
 
 
ARTICLE XIV: DISPOSITION OF PROPERTY

 

Section 1,   INCOME AND ASSETS.

The property of this corporation is irrevocably dedicated to educational purposes and no part of the net income or assets of this organization shall ever benefit any director, officer, member or any private person.
 

Section 2,   WORK PERMIT CERTIFICATION TEST AND PROCTORING OF THE WORK PERMIT CERTIFICATION TEST

To secure the authenticity of the Work Permit Certification and the administering of the Certification test, the Author/ Creator of the test shall be the only party to have possession of the Work Permit Certification test, unless the Author/Creator has appointed an individual in writing, the authority to have possession or proctor the test in the absence of the Author/Creator.
 

Section3,    SURPLUS

The E-Board may dispose of surplus Association property by gift or sale to non-profit organizations which are organized and operated exclusively for educational purposes and which have established tax exempt status under Section 501(c)(3) of the Internal Revenue Service Code. Intention to dispose of surplus property will be posted in the Mailgram. Association property will not be given or sold to any present or past Association member.
ARTICLE XV: SUPERSEDING CLAUSE
 
The above provisions of these By-Laws shall be effective as of (date) and shall constitute the sole and complete By-Laws of the California Association of Work Experience Educators. All pre-existing By-Laws, Constitution, rules, or regulations shall be deemed to be of no further force or effect. 
 
 
Membership Vote and Approval: November 2012
Effective Date:  July 2013
Amended Article VII, Section 6 - Membership Vote and Approval: November 2013
Effective Date: July 2014
Amended Article 1, Section 7 – Membership Vote and Approval: September 2015
Effective Date: July 2015
Amended Article VIII, Section 4 – Membership Vote and Approval: October 2017
Effective Date: July 2017